Find out how to manage your private billing codes, services codes and billing forms in Avaros.

1. Manage Billing Service Code

You can add a ‘Billing Service Code’ manually from the billing section under administration.

Here’s how:

• From your Schedule Dashboard → Go to the ‘Administration’ tab → ‘Billing’ section → select ‘Manage Billing Service Code’ from the drop-down menu;

• Here you will have the option to search for a specific code. If the code exists (Ex. A001A) then the details regarding it will automatically populate the fields;

If the code does not exist in the list you will be informed that it’s a NEW code and you will have the option to fill in the details about it and save it.

💡 For public billing codes, this can be used in the case where a new billing code has been created by the Ministry of Health but not yet added to the system. This code can therefore be added manually.💡 

2. Manage Private Billing Code

In your ‘Administration’ panel → Go to the 'Billing' section → Click on ‘Manage Private Billing Code’.  Here, you can edit an existing private billing code by selecting it from the drop-down list, or create a new code by typing in its name, associated information and clicking 'Save';

💡 When creating a new private billing code, after typing in the code name you MUST click 'Search' to see if the name is already in use. If the code does not exist, you will be informed that it’s a NEW code and then you will have the option to fill in the code details and save it.💡 

3. Manage Billing Forms

Billing Forms allow you to group billing codes together for a quicker selection when creating an invoice. You can also choose the default payer of the codes within the billing form ie: OHIP or 3rd Party,  which can be useful when organizing the two types of billing codes. 

To manage a certain billing form, go to the ‘Billing’ section in the ‘Administration’ panel → click on ‘Manage Billing Form’;

Here, you can select the billing form of interest and add, remove or organize the billing codes contained within it. The number in the right column under each header represents the order of the billing codes within that column. 

💡 It is a good idea to have your private billing codes organized within a private billing form for easy selection when creating a 3rd party invoice. Make sure to add your private billing codes into the billing form with a leading underscore (_) and the EXACT spelling (including capitalization).💡

Related Articles

Billing 

Billing Submission, Error Correction and Reconciliation 

Creating OHIP and 3rd Party Billing Claims 

Did we miss something? Not to worry! Just email our support team at support@avaros.ca✌️