Setting up Private Billing

Find out how to setup up private billing codes and forms for 3rd party billing in Avaros.

1. Adding Private Billing Codes to Your Clinic

In your ‘Administration’ panel → Go to 'Billing' → Click on ‘Manage Private Billing Code’. Here, you can create a new code by entering a new code name, clicking 'Search' to make sure it is an original name, completing the associated information then selecting 'Save' when finished.

💡 When creating a new private billing code, after typing in the code name you MUST click 'Search' to see if the name is already in use. If the code does not exist, you will be informed that it’s a NEW code and then you will have the option to fill in the code details and save it.💡

2. Creating a Private Billing Form

Once you have created your private billing codes, they should be added to a private billing form which allows you to group billing codes together for a quicker selection when creating a 3rd party invoice.

To create a new billing form, begin by opening a blank invoice for any patient. From the invoice screen, click the settings icon located in the top-right corner, then navigate to the 'Billing Forms' tab.

At the bottom of the Billing Forms window, select 'New Billing Form' to begin setting up a custom form.

Enter the basic details of the billing form, including the default billing type, visit type, location, SLI code, and a name for the billing form to help identify it later.

Next, you can begin building out the form by adding your codes into the available columns. Each column can also be labeled if you would like to further organize or clarify the layout.

Once all required codes and details have been added, click 'Update' to save your billing form.

3. Adding Billing Codes to a Billing Form

To add a private billing code to an existing billing form, begin by opening a blank invoice. From there, click the settings icon in the top-right corner of the invoice window and navigate to the 'Billing Forms' tab.